Kansas Records Retention Schedules

Results of Query:

Agency Code: 652-002 (Kansas State Department of Education. Fiscal and Administrative Services)
Subagency: Teacher Education and Licensure

Page 1 of 1 showing 8 records of 8 total, starting on record 1

Agency Number: 652-002
Kansas State Department of Education
Fiscal and Administrative Services
Teacher Education and Licensure

SERIES ID	0186-652
TITLE	Advisory Council, Committee, and Association Files
DESCRIPTION	Meeting minutes, correspondence, and other documents related to the work of various advisory councils, committees, and associations in which staff members are involved.
RETENTION	002 cldr yrs
COMMENTS	Meeting minutes and packets are to be maintained permanently by the state archives as per the State General Schedule. The archives may purge other documents in these files.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2005-04-14
K.A.R. NUMBER	53-2-142

SERIES ID	0237-652
TITLE	Certification and Licensure Review Committee Files
DESCRIPTION	Documents related to appeals filed with the Certification and Licensure Review Committee by persons who do not meet the standard qualifications for certification or licensure.
RETENTION	020 cldr yrs
COMMENTS	Retain entire file in office 60 days, purge file, and transfer purged file to the records center for 20 years, then destroy. Decisions are recorded in the Teacher Certification and Licensure Database.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(6)(9)(14); 5 USC § 552(a); 20 U.S.C. § 1232g; 34 CFR Part 99 (FERP
APPROVED	2005-04-14
K.A.R. NUMBER	53-2-142

SERIES ID	0121-652
TITLE	Professional Practices Commission Files
DESCRIPTION	Documents from the commission established by statute to review suspension, cancellation, or revocation of teachers and school administrators certification or licensure. Information is used for making recommendations to the Kansas State Board of Education.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2005-10-13
K.A.R. NUMBER	53-2-144

SERIES ID	0241-652
TITLE	Special Project Files
DESCRIPTION	Documents related to special projects undertaken by the staff or involving staff members.
RETENTION	005 cldr yrs
COMMENTS	Transfer to archives after 5 calendar years for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2005-04-14
K.A.R. NUMBER	53-2-142

SERIES ID	0154-652
TITLE	Student Teacher Certificates
DESCRIPTION	Copies of certificates, issued by colleges and universities, submitted to the Kansas State Board of Education for informational purposes as required by regulation.
RETENTION	001 cldr yrs
DISPOSITION	Destroy
RESTRICTIONS	None
APPROVED	2005-04-14
K.A.R. NUMBER	53-2-142

SERIES ID	0255-652
TITLE	Teacher Education Program and Accreditation Files
DESCRIPTION	Reports compiled by the institutions and on-site team reviewing various college and university teacher education programs and units as required by KSA 72-7513 for unit accreditation and approval purposes.
RETENTION	See Comments
COMMENTS	Retain until no longer useful, then transfer to the archives for purging.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2005-04-14
K.A.R. NUMBER	53-2-142

SERIES ID	0246-652
TITLE	Teaching and School Administration Professional Standards Advisory Board Files
DESCRIPTION	Meeting minutes, correspondence, and other documents related to the work of the advisory board and its committees regarding professional standards for teachers and school administrators.
RETENTION	002 cldr yrs
COMMENTS	Meeting minutes and packets are to be maintained permanently by the state archives as per the State General Schedule. The archives may purge other documents in these files.
DISPOSITION	Archives
RESTRICTIONS	None
APPROVED	2005-04-14
K.A.R. NUMBER	53-2-142

SERIES ID	0258-652
TITLE	Waiver Review Committee Files
DESCRIPTION	Documents related to appeals filed with the Waiver Review Committee by teachers and school administrators to waive the requirements for a teaching license or certificate.
RETENTION	See Comments
COMMENTS	Retain entire file in office 60 days, purge file, and transfer purged file to the records center for 20 years, then destroy. Decisions are recorded in the Teacher Certification and Licensure Database.
DISPOSITION	Destroy
RESTRICTIONS	KSA 45-221(a)(6)(9)(14); 5 USC § 552(a);20 U.S.C. § 1232g; 34 CFR Part 99 (FERPA
APPROVED	2005-04-14
K.A.R. NUMBER	53-2-142